1.1 Steps towards founding a VOPE

ImageOverview

This post will help you think through some of the initial steps that you need to take if you want to found a VOPE. You will find some valuable advice and resources here.

For an overview of other information relevant to VOPEs in the founding stages, see

Description

Image

The AEA Local Affiliates Council (2006) and Barbara Rosentein (2013) suggest that some of the steps to take when thinking about starting a VOPE include

  1. Check interest and commitment on the part of the evaluation community (Via telephone, email, meetings)
  2. Contact existing support organizations (Like the IOCE, other regional VOPEs, Organizations that would benefit from evaluation – e.g. government, UN offices)
  3. Identify and gather local evaluators for an initial meeting and some follow up meetings
  4. Identify initial organization structure
    1. Select a name
    2.  Identify a geographic region, stakeholder groups, thematic groups
    3.  Craft a mission or vision statement
    4.  Identify leadership and point of contact (This could be task groups and an executive committee)
    5.  Compile a membership list
    6.  Describe past and planned activities  – A good initial activity is an inaugural conference or workshop
    7.  Decide what the minimum organizational status is you need (the VOPE can initially be part of another institution)
    8.  Arrange for financial procedures – through an existing institution or through a separate bank account
  5. Apply for funding Support

Once you have this done, you may want to Start conducting activities that VOPEs typically do

To read more you may consult these references:

* TOP RESOURCE: Here is an example of how local affiliates of AEA are advised to go about their founding. Very useful resource for VOPEs. The Local Affiliates  Council. (2006). Starter Kit for AEA Affiliates. American Evaluation Association. Accessed online 02/02/2014 from:  http://www.lacaea.org/Documents/NewAffiliatesToolKit.doc

* Here is a description from Barbara Rosenstein, that explains how the Israeli Association for Programme Evaluation founded their VOPE. Rosenstein, B. (2013). Private email communication.

 Resources

ImageExamples

Here are some examples of Mission and Vision Statements

* SAMEA created a founding document which outlined more than just the vision and mission, and eventually were used to incorporate the organization. South African Monitoring and Evaluation Association. (2005). Founding Document. Accessed online 02/02/2014 from: http://www.samea.org.za/documents/SAMEA%20founding%20document.doc

* The Asia Pacific Association is a relatively new VOPE and captured their vision mission and objectives on their website. Asia-Pacific Evaluation Association (2013). Mission, Vision and Objectives. Accessed online 02/02/2014 from: http://www.mes.org.my/apea/

 

FRENCH EXAMPLES

Example

Plus exemples français sur le démarrage d’une VOPE:

APEM_PROCES VERBAL

SenEval_PV

Un outil au démarrage:  Créer une association

Comment mettre sur pied un organisme

Les débuts d’une organisation

ImageAdvice

Some advice from other evaluation associations:

* An IOCE e-book with case studies on how VOPEs were founded in Africa America, Asia, Australasia and Europe. Segone, M. & Ocampo, A. (eds).  (2006). CREATING AND DEVELOPING EVALUATION ORGANIZATIONS. Lessons learned from Africa, Americas, Asia, Australasia, and Europe. Accessed online 04/02/2014 from:  http://www.ioce.net/en/PDFs/VOPEStudies/IOCE_EvalOrgPack_Jan2007.pdf

* Here is a description from Barbara Rosenstein, that explains how the Israeli Association for Programme Evaluation founded their VOPE. Rosenstein, B. (2013). Private email communication.

Remember to avoid some of these common mistakes applicable to not for profit organizations like VOPEs:

Invitation to give Feedback

Have you used any of the resources recommended in this post? Tell others what you thought about it by leaving a comment below.

Acknowledgements, Licensing, Attributions

Full details about the acknowledgements, licensing and attributions of this content here.

Disclaimer

Note that depending on the size, development phase and purpose of your VOPE, the material presented in this post may need to be contextualised for your specific purposes. Also take note of the full toolkit disclaimer here.

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